Type: Apprentice
Region: Scotland

New Task Order Quote Requests

-Any New Task Order Quote Requests to be logged on Maximo

-Acknowledgement email to be issued to CEC confirming W ref as per Maximo

-Discuss with Small Works Manager the Subcontractor to be used for the job

-Contact Subcontractor to request quote

-Chase responses up quotes as requested by Small Works Manager

Access Requests

-Submit access request to CEC for any site visits required

-Chase Access Team for response

-Once access request has been confirmed notify subcontractors that this has been approved of if any changes to dates / times are required

Task Order Approvals

-When Task Orders are approved add MTC and other documents as required to Maximo and update log notes.

-Prepare and issue POs to relevant subcontractor.

-Request dates for attendance and RAMS from contractor.

Maximo Updates

Ensure that the following information is added to Maximo and that log notes are kept updated:

-Copy of current quote from subcontractor

-Copy of Mitie quote to CEC (OP10)

-Copy of MTC

-Copy of completion paperwork

-Log notes confirming which contractor this has been allocated to

-Log notes confirming if / when chaser emails have been issued to contractor

-Log notes confirming any dates booked for quote survey

-Log notes confirming if the job is linked to another job and the job reference

-Log notes confirming the MTC number

-Log notes confirming when the PO has been issued to the subcontractor

-Log notes confirming once the job has been completed and the paperwork is attached

-Other log notes as requested by Small Works Manager


-Keep Teams files up-to-date

-Monitor Task Order Emails

-Update Task Order Quote Log

Job Overview
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