Business Administrator Apprentice – Records Management & Archiving

Type: Apprentice
Region: South East

EMW Law have a fantastic opportunity available for a Records Management & Archiving Apprentice. In this role you will help manage the archives, including historical materials, and for records management services to the organisation. You will help manage the relationship with their off-site storage provider, ensuring that records are not held beyond the required retention period.

The purpose of the role is to assist the Head of Compliance and wider compliance team with records management and archiving, plus other day to day compliance functions.

Main Duties

  • Ensuring that archive records in relation to client files and Deeds are maintained meticulously within 3E Records, in accordance with the firms policies and procedures.
  • Correctly record all files/deeds/Wills retrieved from the firms external storage provider and ensure safe transfer to the requestor;
  • Liaising with external archive providers to manage all file/deed requests and returns.
  • Correctly scan and record all incoming deeds in 3E Records, preparing Deeds schedules when required.
  • Assist in returning Deeds to clients, mortgagee etc as required at the end of a transaction.
  • Assist the compliance team with a file destruction project, in accordance with file retention policies and procedures.
  • Assist the compliance team with file closing processes, in accordance with file closing procedures.
  • Assist the compliance team with other general compliance tasks as requested.
  • To answer telephone enquiries in a helpful and professional manner taking responsibilities for queries or ensuring accurate messages are passed onto the appropriate person;
  • Maintain good working relationships with clients (internal and external) and suppliers

Company Benefits

  • 24 days holiday
  • 1 day off for your birthday
  • 3 days off for December shutdown
  • Employee Assistant programme
  • Income protection scheme
  • Death in service benefits
  • Perkbox / Benefits Hub
Job Overview
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